Bilingual Administrative Assistant Scheduling and Documentation

We are seeking a highly organized and detail-oriented Bilingual Administrative Assistant to support a legal team with scheduling, paperwork, document management, and file organization. This role involves managing a high volume of tasks, maintaining accurate electronic records, tracking pending items, and ensuring that all activities are completed within established deadlines.

The ideal candidate has previous experience in scheduling, administrative coordination, and document management, along with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. Previous legal experience is preferred but not required.

Key Responsibilities

-)Coordinate and manage schedules, appointments, and related activities.

-)Prepare and process the paperwork associated with scheduled activities.

-)Upload, save, and organize documents within electronic files, ensuring records remain accurate and up to date.

-)Track pending and completed tasks and follow up on outstanding items.

-)Enter and track billable hours accurately.

-)Navigate multiple software systems, online portals, and shared drives to manage information and documentation.

-)Handle a high volume of administrative tasks while maintaining accuracy and meeting strict deadlines.

-)Perform additional administrative duties as assigned.

Required Qualifications
.
-)Advanced English proficiency (C1 minimum).

-)Previous experience in scheduling, administrative coordination, document management, or a similar role.

-)Proficiency in Microsoft Word and Outlook, with intermediate Excel skills.

Preferred Qualifications

-)Previous experience in a law firm, legal department, or professional services environment.

-)Familiarity with legal documents, case files, subpoenas, or records management.

-)Experience entering and tracking billable hours.