Purchasing Coordinator (Remote)

Job Description: Purchasing Coordinator
Location: Remote Colombia
Schedule: Monday to Friday, 8:00 AM 5:00 PM (EST)
Role Summary
The Purchasing Coordinator is responsible for managing the end-to-end procurement process, ensuring that all purchase orders are accurate, aligned with project requirements, and issued on time. This role plays a key part in maintaining cost control, vendor coordination, and operational efficiency, supporting project success from the sourcing stage through order readiness.
Key Responsibilities
Source and evaluate vendors based on project requirements
Request, compare, and analyze quotes to ensure competitive pricing
Create and issue accurate purchase orders, ensuring alignment with scope, pricing, and timelines
Maintain clear and consistent communication with vendors throughout the purchasing process
Review and validate pricing against project budgets and identify cost-saving opportunities
Coordinate with internal teams (Design, Estimating, Accounting) to ensure alignment
Maintain accurate and organized records in systems such as Asana, Studio, and Google Sheets
Ensure all purchase orders are complete, approved, and ready for production handoff
Identify and proactively resolve discrepancies, risks, or delays related to procurement
Success Metrics
Timely and accurate purchase order issuance
Competitive and validated vendor pricing
Strong vendor responsiveness and communication
Clear, organized, and up-to-date procurement records
Minimal project delays related to purchasing
Required Skills & Qualifications
2+ years of experience in purchasing, procurement, or administrative/operations roles
Advanced English proficiency (C1 preferred, strong B2 acceptable)
Experience with vendor communication, quote comparison, and PO management
Strong organizational skills and attention to detail
Ability to manage multiple tasks and deadlines simultaneously
Proficiency in Google Sheets and project management tools (Asana, Monday.com, Trello)
Ideal Candidate
Detail-oriented and highly organized
Strong communicator with consistent follow-up habits
Proactive and solution-driven mindset
Comfortable working in a fast-paced, remote environment
Takes ownership and ensures tasks are completed accurately and on time
Position Mindset
This role goes beyond placing ordersit ensures that projects start on the right track. Success means delivering accurate, well-coordinated, and cost-effective purchasing that enables smooth downstream operations.
Position Details
Type: Full-Time
Work Mode: Remote
Location: Colombia
Schedule: Monday to Friday, 8:00 AM 5:00 PM (EST)
Experience Level: Mid-Level (2+ years)
Industry: Procurement / Operations / Supply Chain