Executive Assistant

Responsibilities:

· Provide a high level of confidential executive and personal support to the CEO.

· Draft correspondence and other formal documents relating to the department and the properties.

· Maintain and update company policies and procedures for management and maintenance personnel.

· Screen telephone calls and visitors and resolve routine and complex inquiries. Handle incoming calls for the CEO.

· Schedule and maintain calendar of appointments, meetings, and travel itineraries, and coordinate related arrangements.

· Monthly reconciliations for credit cards.

· Assist/coordinate with executive management meetings, conferences, conference calls and other types of meetings.

· Prepare weekly, monthly, quarterly, and annual reports.

· Establish, develop, maintain, and update filing system. Retrieve information from files when needed.

· Act as a liaison with other departments and outside agencies. Handle confidential information and explain policies when necessary.

· Supervise employees working within the operations department and front office along with maintaining and ensuring the responsibilities within the department are completed.

· Assist with special projects or events.

Qualifications:

· Previous experience working with Executives or in similar positions.

· Ability to work in a fast-paced environment, prioritize and multitask.

· Excellent written and verbal communication skills.

· Strong attention to detail and organizational skills.

· Proficient in Microsoft Word, Excel, Publisher, and Power Point.

· Possess professional appearance.