Strategic Meeting Planning Specialist Strategic Meeting Planning Specialist

Descripción - Externa
Careers that Change Lives
In this role, the Strategic Meeting Planning Specialist is responsible for planning, , evaluating, and supporting the Medical Education events. The Strategic Meeting Planning Specialist coordinates all event preparations including working 1:1 with the program manager to clarify event needs of their customers, develops registration websites following corporate branding standards, manages attendee experience including registration processes, hotel accommodations, menu selection, air/train/ground transfers, and on-site support while event is in progress. This person will also source appropriate event venues, manage, and track all event expenses while adhering to assigned budget to ensure accurate transfer of value reporting to the government.

A Day in the Life
Responsibilities may include the following and other duties may be assigned.

In compliance with Medtronic policies and relevant regulations, plans and organizes internal and external business-related meetings, symposiums, conferences, and program events by working with meeting stakeholders to align and execute against strategic direction (e.g., meeting objectives, desired outcomes, intended audience, content coordination, creative and innovative engagement techniques).
Addresses all aspects of budget and billing, including development of and tracking against budgets, identification and capture of cost savings/cost avoidance efforts, reconciling master bill, coordinating payments to vendors, and managing meeting expenses.
Investigates, sources, negotiates, and coordinates hotel and ancillary meeting services (includes contractors, vendors, onsite staff) while managing all logistics of program functions, including but not limited to meeting space set-up, catering, arrangement of air and ground transportation.
Selects, books and coordinates AV/Production and Auxiliary Technical Services (e.g., mobile applications, audience response systems, polling/surveys) to ensure successful execution and evaluation of meetings.
Facilitates attendee experience through website & registration site design, event promotion and communication, and attendee management to support needs related to meeting attendance (e.g., accommodation requests, RSVPs for sessions, travel manifests).
Generates, analyzes, and communicates event level and cross-event reporting against identified key meeting metrics and value-proposition indicators, as needed.
On-site host & support to all guests, ensuring concierge level hospitality and service during all events which can include internal and external business-related meetings. Host responsibilities include receiving guests upon arrival, facilitation of executive host interactions, meeting transitions, and oversight of all logistics.
Works closely with on-site lab manager to ensure lab is booked accurately, specimens and all necessary product/equipment is ordered and available during event for optimal attendee experience
Calificaciones - Externas
Must Have: Minimum Requirements

Bachelor?s Degree in administrative areas.
Fluent English level.
2 years of related experience administrative support, functional roles, customer-facing position, meeting planner, concierge or related to hotel industries.
Ability to work in a fast-paced environment with high attention to detail.
Strong relationship building, communication and interpersonal skills.
Strong team player.
Excellent organizational skills required with ability to prioritize in a fast-paced, ever-changing environment.
Strong written and oral communication skills.
Able to manage time and complete multiple projects independently and proactively.
Must maintain a high level of confidentiality.
Must exhibit a professional demeanor and be able to establish relationships.
Demonstrated organizational skills and detail oriented.
Nice to Have
Demonstrated ability to lead, motivate, and influence people outside of direct reporting structure.
Experience leading process improvements, change initiatives and other projects with demonstrated results.
Experience interactively engaging and effectively working cross-functionally with sales teams, marketing, clinical, research, and quality
Knowledge of Cvent Event Management.
Recognition for outstanding achievements and/or innovation in the areas of quality or customer satisfaction
About Medtronic

Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.

We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let?s work together to address universal healthcare needs and improve patients? lives. Help us shape the future.

Physical Job Requirements

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America)