Executive Assistant Bilingual

Role:
The Executive Assistant provides high-level support to our Director, helping to manage daily operations, special projects, and cross-functional coordination. This role requires exceptional organizational skills, professionalism, and the ability to proactively support both business and personal tasks with discretion. The right candidate is tech-savvy, flexible, fluent in English, and thrives in a dynamic, fast-paced setting. We are looking for an energetic, hard-working professional with a high level of integrity and diligence.

Key Responsibilities:
·Calendar & Meeting Management: Proactively manage a complex calendar, scheduling meetings, vendor visits, and travel;prepare meeting briefs and notes;coordinate Zoom sessions and follow-ups.
·Travel Coordination: Book detailed international and domestic travel, build itineraries, and handle last-minute changes smoothly.
·Communication & Correspondence: Draft and manage professional emails, reports, presentations, and client communication on behalf of executives.
·Client & Business Development Support: Research prospects, track follow-ups, and assist during trade shows or client events as needed.
·Project & Operational Support: Maintain project trackers and timelines;support task execution across multiple ventures;assist in areas like HR, recruiting, marketing, design, and estimating.
·Trade Show & On-Site Support: Coordinate logistics for exhibit walkthroughs, document feedback, and assist in event planning.
·Administrative Tasks: Manage digital files, contracts, expense reports, CRM updates, and documentation.
·ERP Support: Collaborate with internal teams on ERP (VOZ) development by documenting bugs and assisting in implementation.
·Personal Assistance: Occasionally assist with personal scheduling and travel needs that overlap with business priorities.

Bonus Points
·Entrepreneurship and business experience
·Experiential marketing knowledge
·Understanding of design and brand experience
·Positive attitude

Skills and Experience
·3+ years in an administrative or executive support role
·Bilingual: English-Spanish fluency
·Recruiting, HR, or sales experience is a plus
·Excellent written and verbal communication skills
·Highly organized with strong time management
·Proficient in Google Workspace, Excel