Position Summary
We are seeking a highly organized and detail-oriented Legal Administrative Assistant to provide administrative and operational support to attorneys and legal staff. The ideal candidate will be responsible for managing schedules, maintaining client records, preparing legal documents, coordinating communications, and ensuring smooth day-to-day office operations while maintaining strict confidentiality.
Key Responsibilities
Manage calendars, appointments, meetings, and court-related schedules.
Prepare, format, proofread, and distribute legal documents and correspondence.
Maintain and organize electronic and physical client files.
Respond to phone calls, emails, and client inquiries professionally.
Support client intake and document collection processes.
Track deadlines and assist with administrative case management tasks.
Coordinate travel arrangements, office supplies, and vendor services.
Assist with billing activities, invoice preparation, and expense tracking.
Ensure compliance with confidentiality standards and firm policies.
Provide general administrative support to attorneys and legal staff.
Qualifications
High School Diploma required; Associates or Bachelors Degree preferred.
1-2 years of administrative experience, preferably in a legal or professional services environment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Strong English communication skills, both written and verbal.
Excellent organizational, multitasking, and time-management abilities.
High level of professionalism, discretion, and attention to detail.
Core Competencies
Organization & Planning
Attention to Detail
Professional Communication
Client Service Orientation
Problem Solving
Confidentiality & Integrity
Teamwork & Collaboration
Adaptability & Flexibility
