Executive Assistant bilingüe Inglés C1

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Position: Executive Assistant
Schedule: Monday to Friday 10:00AM to 8:00PM COL time

Job description:
Following up with the staff on tracking spreadsheets, reviewing documents in Homewise (this is the company we use for resale documents) reviewing documents in VMS (this is our management software), checking voicemail, reading and responding to emails, tracking all time in Clockify (this is our time and billing tracking software), helping to set up and type out policies and procedures.

Responsibilities:
Provide full administrative support The Director of Special Projects, including but not limited to phone support, checking voicemail, making copies, preparing binders for sales meetings and Board meetings, preparation of correspondence, reports, memos, and proposals, filing and distribution.
The Executive Assistants primary responsibility is functioning in a support role to executive leadership.
This position requires proactive project management of special projects, the ability to maintain business reports and confidential information, and the ability to effectively prioritize responsibilities.
The Executive Assistant, supports The Director of Special Projects.
Maintain emergency after hours list for Sno-King Maintenance (on call/afterhours vendor).
This role works to meet the administrative demands while also supporting with business development and transaction management.
Manage Home Wise Docs: o Checking and loading documents o Working with the Community Association Managers and Accountants to get missing items o Reviewing resales o Updating templates as needed o Enforcing Community Association Managers and Accountants to review the resales.
Follow with owners on status of repairs:
Update internal lists/documents:
Help with On-boarding new clients and loading documents and filling out templates (set up).
Send out eblasts to owners and employees as directed:
Order and maintain office supplies.
Maintain office equipment inventory:
WSCAI renewals and event and class signups.
Assist with managing of inboxes and strategic organization as directed; summarize and respond to emails as necessary.
Non-Profit Renewals and Registered agent:
Tracking sheets (Budgets, Annual Meetings, Insurance):
Manage calendars including scheduling client, team, and other meetings and/or events.
Assistant with updating and tracking new processes and procedures, and training.
Help with Community Association Managers meetings agendas and training classes:
Clockify review time and reminders.
Working on projects as requested:
Assist in preparing for Board Meetings, sales calls.
These functions are performed regularly, seriously impacts other jobs, and there are a limited number of employees to whom performance of the function can be distributed.

Must:
Experience as an executive assistant.

Benefits:
Indefinite term contract
Excellent work environment
Transportation assistance Additionally, take advantage of the multiple benefits we provide such as Solvo University (TOTALLY FREE English and Excel Courses for you and a family member), compensation fund, discounts, and more!